What We Do
Mindful Audits provides non-clinical documentation auditing and compliance support for behavioral health clinics billing Medicaid.
We review service documentation, treatment plans, and billing records for accuracy, consistency, and Medicaid alignment- helping clinics reduce denials, prevent clawbacks, and strengthen long-term compliance.
Our goal is simple: help your team document clearly, confidently, and in a way that supports clean billing.
Services
Comprehensive Documentation Audit
Ongoing Compliance Monitoring
Preventative & Corrective Action with Targeted Training
We begin with a structured audit of your clinic's recent documentation, from intake records through individual service notes. This review identifies staff documentation patterns, system-wide trends, workflow gaps, and Medicaid compliance risks.
You'll receive a clear, organized report outlining what's working, what needs correction, and which areas require immediate attention to protect billing and reduce audit exposure.
Each month, we review a rolling 30 day documentation sample to ensure prior issues are being corrected and documentation remains Medicaid-ready. These routine reviews help catch recurring errors, support new staff, and reinforce consistent documentation habits over time.
Clinics also gain ongoing evidence of active compliance- an advantage when payers request records or initiate audits.
When external audits identify concerns- or internal reviews reveal deeper documentation issues- we develop structured corrective action plans. These plans address root documentation patterns rather than isolated errors.
When needed, we provide focused, non-clinical training tailored to the specific documentation behaviors behind the issue. This approach helps teams correct errors efficiently, prevent repeat findings, and demonstrate continuous improvement to insurers.
Why Choose Mindful Audits
Mindful Audits provides non-clinical documentation and compliance review for Medicaid-funded behavioral health services- so your team can chart confidently, bill cleanly, and reduce payback risk.
Error-Rate Pattern Detection
We use percentage-based auditing to identify where documentation errors originate, how consistently they occur, and how widely they impact your team- allowing clinics to address root causes rather than isolated mistakes.
Prevention Focused
Our approach prioritizes early detection and correction- helping clinics address documentation issues before they escalate into denials, paybacks, or audit findings.
Support with Multi-State Knowledge
We work behind the scenes to support your documentation systems while your clinic stays focused on care, with experience across Medicaid-funded programs in NM, VA, IN, FL, and expanding.
About Us
Mindful Audits was created to help behavioral health clinics maintain accurate documentation, reduce compliance risk, and protect Medicaid reimbursement.
With more than four years of specialized experience reviewing non-clinical documentation for CSW, CPSW, and therapist services, we bring structure and clarity to documentation processes that often overwhelm busy teams. Our work focuses on documentation quality, billing alignment, and Medicaid compliance- not clinical decision making or treatment direction.
We understand the challenge of balancing care delivery with strict payer requirements. That's why we prioritize straightforward corrections, clear communication, and practical, non-clinical training that helps staff document consistently, confidently, and in a way that supports clean billing.
